Job Description

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Full Time Office Manager

Advertiser: FallProof LtdMore jobs from this company

Job Information

Job Listing Date
3 Dec 2019
Otago, Queenstown & Wanaka
$65,000 - $69,999
Work Type
Full Time
Administration & Office Support, Office Management

About the business


About Us

We are an innovative scaffold, shrink wrap & safety netting company based in Queenstown with long term established clients, both residential and commercial.  We have invested in the best software to manage our operations, teams and health & safety allowing us to be organised & efficient and deliver on our promise.

The combination of these things and incredibly skilled and passionate staff enables a point of difference.  We work hard, we are straight up, and we have an excellent reputation. 

Our staff are key to our business and take both their professional and personal goals seriously






About the role


Maintain all office related tasks at FallProof and undertake regular reviews of our systems and services to ensure they are current and compliant. ie Health & Safety Manuals, Employment Contracts, Operations Manuals & Training.

The ideal candidate has experience with job management and accounting software such as Simpro, Xero and Trello. They are proficient at Excell, Outlook, Powerpoint & Word.

You will be responsible for all accounts records for the company, ie accounts Payable and Receivable, Payroll, Invoicing, Annual Budgeting and GST returns. 

Coordinate office functions from scheduling jobs, credit checks, T&C checks through to handing over to the Operations Manager weekly. You will then be responsible to manage rental and variations right through to invoicing.

You will be overall responsible for HR and work closely with our HR provider to ensure compliance and team performance.

You will be responsible for a part time office assistant to help you achieve your key responsibilities

Lastly, you enjoy delivering great customer service, show initiative and thrive on having an office working like a well oiled machine.

If you have a minimum of 3 years experience in these areas, then we would love to hear from you.

Apply with an up to date CV and cover letter telling us why you are the best person for the job


Benefits and perks


Full paid day off on your birthday

Be part of a diverse multicultural had working team

Salary at top of pay band for the role and responsibilities asked

Medical Insurance




Skills and experience


Min 3 years plus Office Management experience ideally within the construction industry 

Well organised and efficient

Confident with Word, Excell, PowerPoint, Microsoft Office

Ideally proficient with Simpro & Trello or experience with simular job management systems

Xero software experience

HR Experience ideal but not essential

Exceptional interpersonal skills


The application form will include these questions:
  • Which of the following statements best describes your right to work in New Zealand?
  • How many years' experience do you have as an office manager?
  • Do you have customer service experience?
  • Do you have previous invoicing experience?
  • How many years of accounts payable experience do you have?

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