Job Description

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Executive Assistant

Advertiser: EQ ConsultantsMore jobs from this company

Job Information

Job Listing Date
1 Dec 2019
Location
Canterbury, Christchurch
Work Type
Full Time
Classification
Administration & Office Support, PA, EA & Secretarial
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Executive Assistant

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  • Exciting role for an intuitive multi-tasker
  • Professional health sector environment
  • Christchurch based position

The Role

As the key support to the General Manager, your mission is to enhance his productivity and effectiveness, whilst providing support to the wider management team. Duties will vary from dedicated Executive Assistant support to organisation and coordination, project management, and IT help desk.

Intelligent decision making, as well as your ability to build key internal and external relationships, will be critical to your ongoing success in this role. You will be able to anticipate your busy General Manager's needs and effectively manage the demands on his time. You will be a polished, highly competent professional with the ability to provide a consistent level of attention to detail while juggling multiple priorities. You are accustomed to success and will enjoy driving yourself and others to achieve results while retaining your sense of humour!

Skills essential for successful job performance in the role.

  • work management including planning, prioritising and organising tasks to effectively meet deadlines and achieve specific results, demonstrating good initiative and adaptability
     
  • strong communication skills including listening actively, expressing oneself in a clear and concise manner and appropriate written communication skills, professional discretion and confidentiality
     
  • information management skills including collecting, reviewing and monitoring required information, attention to detail and accuracy essential
     
  • sound decision-making skills including using good judgment and logical processes to arrive at an appropriate decision
     
  • problem analysis and assessment skills including identifying issues promptly and taking the right course of action to manage the problem
     
  • receive and interact with incoming visitors, liaise and coordinate contractors, interact with external clients and stakeholders, and liaise with internal staff at all levels
     
  • Level 1 IT helpdesk support to the wider team or triage for escalation to external IT provider, demonstrable ability to pick up new systems quickly and provide support to others, MS Office skills (especially Access, Sharepoint a bonus)
     
  • be able to manage agreed marketing activities (social media, website, PR requests), be able to find relevant content as requested.

Experience 

  • At least 3 years' experience providing support at a high level

 

For a confidential discussion about the role, please APPLY NOW or call Steve Kennedy on 021 223 2850.
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The Role

As the key support to the General Manager, your mission is to enhance his productivity and effectiveness, whilst providing support to the wider management team. Duties will vary from dedicated Executive Assistant support to organisation and coordination, project management, and IT help desk.

Intelligent decision making, as well as your ability to build key internal and external relationships, will be critical to your ongoing success in this role. You will be able to anticipate your busy General Manager's needs and effectively manage the demands on his time. You will be a polished, highly competent professional with the ability to provide a consistent level of attention to detail while juggling multiple priorities. You are accustomed to success and will enjoy driving yourself and others to achieve results while retaining your sense of humour!

Skills essential for successful job performance in the role.

  • work management including planning, prioritising and organising tasks to effectively meet deadlines and achieve specific results, demonstrating good initiative and adaptability
     
  • strong communication skills including listening actively, expressing oneself in a clear and concise manner and appropriate written communication skills, professional discretion and confidentiality
     
  • information management skills including collecting, reviewing and monitoring required information, attention to detail and accuracy essential
     
  • sound decision-making skills including using good judgment and logical processes to arrive at an appropriate decision
     
  • problem analysis and assessment skills including identifying issues promptly and taking the right course of action to manage the problem
     
  • receive and interact with incoming visitors, liaise and coordinate contractors, interact with external clients and stakeholders, and liaise with internal staff at all levels
     
  • Level 1 IT helpdesk support to the wider team or triage for escalation to external IT provider, demonstrable ability to pick up new systems quickly and provide support to others, MS Office skills (especially Access, Sharepoint a bonus)
     
  • be able to manage agreed marketing activities (social media, website, PR requests), be able to find relevant content as requested.

Experience 

  • At least 3 years' experience providing support at a high level

 

The application form will include these questions:
  • Which of the following statements best describes your right to work in New Zealand?
  • Which of the following Microsoft Office products are you experienced with?
  • What's your expected annual base salary?

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