Job Description

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Office Assistant Receptionist

Advertiser: Alpha InteriorsMore jobs from this company

Job Information

Job Listing Date
28 Nov 2019
Waikato, Hamilton
Work Type
Part Time
Administration & Office Support, Receptionists

Alpha Interiors Ltd provides a New Zealand-wide comprehensive range of specialist interior services that include bespoke and proprietary suspended ceilings, steel stud and aluminium partitioning systems, carpentry and, but not limited to, specialist joinery.

We are looking for someone to help with our day-to-day office administrative tasks.

FLEXIBLE days and hours. Between 7:00am-5:00pm – Monday to Friday. 10-18 hours a week. (With the ability to reduce hours through school holidays)

Working close to our Commercial Team you would be responsible for the following; but not limited to:

- Ordering stationery, business cards and kitchen supplies regularly

- Ensuring the kitchen and meeting rooms and kept consistently tidy

- Fast & accurate management of large amounts of postal mail and courier packages that are received daily

- Assisting various departments with administrative duties – typing, scanning, filing, binding etc.

- Manage inbound & outbound courier packages

- Order stationery and kitchen supplies

- On occasion assist by responding to customer enquiries via email

- Arrange bookings for staff (Safety training of all sorts)

- Help creating email and logins and uploading information for new and current projects and staff to Specific Project Platforms (Acconex, OnSite, Procore, CatPlan and etc…).

- Help managing and organizing houses we rent for workers.

- Assisting inducting new employees, including but not limited to Bank Meetings and IRD number application forms.

- Provide a welcome & induction to trainees on their first day – showing them the premises, Health & Safety etc.

- Meet and greet visitors, trainees & staff upon arrival

- Distribute incoming mail to staff in a timely manner

- Help with invoices requisitions

Skills and Knowledge:

- Prior Administration and/or Customer Service experience

- Professional and tidy presentation

- Great written and verbal communication skills

- Ideally also have experience within a corporate/semi-corporate office environment

- Highly organized and efficient with high attention to detail

- Have good computer skills (Microsoft Office system)

- Willingness to assist wherever needed

- Can multi task

- Able to pick up new systems quickly

- Have accurate and fast data entry skills

Personal Qualities:

- Practical and Responsible

- Friendly and approachable personality

- Patient and Accurate with an eye for detail

- Ethical and honest

- Enquiring and able to think creatively

- Able to work well under pressure

- Able to prioritise and meet dead lines

- Excellent communication skills

- Able to work unsupervised or within Group Setup


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