Job Description

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Personal Assistant to the Partners

Private Advertiser

Job Information

Job Listing Date
5 Jul 2019
Bay of Plenty, Rotorua
Work Type
Full Time
Administration & Office Support, PA, EA & Secretarial

This role is integral to the running of a smooth and happy office! As such, we are looking for a bright, articulate, savvy and energetic individual, who can confidently complete the following key tasks:

  • Management of the Partners’ diary, time sheets and appointments;
  • Take and relay accurate and timely messages from telephone calls, and answer queries where possible;
  • Respond to and manage Partners emails;
  • Arranging travel, visas and accommodation and, occasionally, travelling with the partner to take notes or dictation at meetings or to provide general assistance during presentations;
  • Meeting and greeting visitors on behalf of the Partners;
  • Carrying out background research and presenting findings;
  • Typing and formatting documents, briefing papers, reports and presentations;
  • Organising and attending hui, ensuring partners are well prepared for hui, taking minutes;
  • Post hui follow up, action point following up and filing documentation;
  • Liaising with clients and other staff;
  • Preparing correspondence on the Partners’ behalf;
  • Planning, organising and managing events;
  • Managing confidential tasks on behalf of the Partners;
  • Undertake any other duties as requested by the Partners;
  • GHA website and Facebook updates and maintenance;
  • Filing client and GHA documents, shredding, sorting GHA mail;
  • Loading GHA creditors for payment and following up queries;


The ideal candidate will have:

Excellent organisational skills,

The ability to multi-task and organise others.

Excellent oral and written communication skills and ability to professionally represent the office.

Be able to work under pressure, maintain good time management and meet deadlines

Be able to work independently

The ability to filter information and assess priorities.

They will be experiened in:

Secretarial techniques,  MS Office, IT systems, Te reo & tikanga Maori

Their work experience will include:

Administration/executive assistant/PA

A high pressure environment

Diverse and complex organisations

Interpersonal relationship management

A range of sectors and industries

Their personal qualities will include:

Able to maintain confidentiality at all times

High standards of honesty and integrity

Reliable and punctual

Warm and welcoming

Attention to detail

Business ethics

Deadline oriented

Professional credibility

A Job Description can be downloaded from Please email any questions you may have to

Please apply online via Seek, no later than Friday 26 July 2019.

Applicants for this position must have NZ residency or a valid NZ work visa.

Salary will be commensurate on experience

Please visit to see our wonderful values and staff.

The application form will include these questions:
  • Which of the following statements best describes your right to work in New Zealand?
  • How many years' experience do you have as a personal assistant?
  • What's your expected annual base salary?
  • How much notice are you required to give your current employer?
  • Do you have a current New Zealand driver's licence?

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