Job Description

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Conference and Events Coordinator

Advertiser: Sofitel Auckland Viaduct HarbourMore jobs from this company

Job Information

Job Listing Date
15 May 2019
Location
Auckland, Auckland Central
Work Type
Full Time
Classification
Marketing & Communications, Event Management

Conference and Events Coordinator

We create the link to your future

Who are we?

Sofitel Auckland Viaduct Harbour is based centrally located with beautiful views over the Harbour and city. Our luxury hotel hosts beautiful event and conferencing spaces which are unique and you would have the opportunity to sell these spaces to our clients. Working for the Sofitel Auckland Viaduct Harbour you would be a part of a highly driven and guest centric team.

 

About the role:

We are looking for an experienced individual to join a highly driven and passionate team where you responsibilities would include but are not limited to:

•Meeting the needs of secured conference business from compilation of

•event order through to on site management of the event and appropriate

•after function follow up.

•Assist in the maintenance of conference database of key contacts / clients.

•Preparation and follow-up of conference proposals.

•Provide assistance in the formulation of quotations for conference proposals covering venue, function, menu and accommodation costs

•Co-ordination and hosting of familiarisation and site inspection activity including follow-up.

•Attend and actively participate in weekly Banquets Event Order meetings and, where appropriate, sales meetings respecting the confidentiality of issues that may be discussed formally or informally

The ideal candidate whom we are looking to join our team would need to have the following to be successful:

•Previous experience in Events or Reservation departments within a hotel, 5 star luxury experience essential

•Previous sales experience including outbound calling and meeting established KPIs.

•Solid knowledge of food and beverage and banqueting operations.

•Knowledge of Opera system desirable, but not essential.

•Strong administration, time management and coordination skills.

•Strong knowledge of Microsoft Office suite essential.

•The willingness to work after hours, weekends and public holidays as part of the job role

•Ability to work under pressure and meet deadlines

•A "can do" attitude, excellent attention to detail and great customer service skills.

•Excellent communication skills and professional telephone manner.

Why work for us?

 

  • Fantastic career growth and opportunity to diversify your skillset
  • Opportunity to attend training courses
  • Great team environment where you would feel like you become a part of the family.
  • Great staff perks and discounts as well as daily lunch on us!

 

Sofitel Luxury Hotels is the premium hotel brand of Accor. Sofitel Luxury Hotels are located in the world's leading business and holiday destinations, appealing to both Corporate and Leisure clients equally.
logo

Who are we?

Sofitel Auckland Viaduct Harbour is based centrally located with beautiful views over the Harbour and city. Our luxury hotel hosts beautiful event and conferencing spaces which are unique and you would have the opportunity to sell these spaces to our clients. Working for the Sofitel Auckland Viaduct Harbour you would be a part of a highly driven and guest centric team.

 

About the role:

We are looking for an experienced individual to join a highly driven and passionate team where you responsibilities would include but are not limited to:

•Meeting the needs of secured conference business from compilation of

•event order through to on site management of the event and appropriate

•after function follow up.

•Assist in the maintenance of conference database of key contacts / clients.

•Preparation and follow-up of conference proposals.

•Provide assistance in the formulation of quotations for conference proposals covering venue, function, menu and accommodation costs

•Co-ordination and hosting of familiarisation and site inspection activity including follow-up.

•Attend and actively participate in weekly Banquets Event Order meetings and, where appropriate, sales meetings respecting the confidentiality of issues that may be discussed formally or informally

The ideal candidate whom we are looking to join our team would need to have the following to be successful:

•Previous experience in Events or Reservation departments within a hotel, 5 star luxury experience essential

•Previous sales experience including outbound calling and meeting established KPIs.

•Solid knowledge of food and beverage and banqueting operations.

•Knowledge of Opera system desirable, but not essential.

•Strong administration, time management and coordination skills.

•Strong knowledge of Microsoft Office suite essential.

•The willingness to work after hours, weekends and public holidays as part of the job role

•Ability to work under pressure and meet deadlines

•A "can do" attitude, excellent attention to detail and great customer service skills.

•Excellent communication skills and professional telephone manner.

Why work for us?

 

  • Fantastic career growth and opportunity to diversify your skillset
  • Opportunity to attend training courses
  • Great team environment where you would feel like you become a part of the family.
  • Great staff perks and discounts as well as daily lunch on us!

 

The application form will include these questions:
  • Which of the following statements best describes your right to work in New Zealand?
  • What's your expected annual base salary?
  • How many years' experience do you have in event management?
  • How much notice are you required to give your current employer?
  • How many years' experience do you have as an events coordinator?
  • Do you have previous experience in working with Opera?
  • How would you define Luxury?
  • How do you define personalised service?

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