Job Description

Job Header

Academic Assistant

Advertiser: The Mind LabMore jobs from this company

Job Information

Job Listing Date
30 Apr 2019
Auckland, Auckland Central
$50,000 - $59,999
Work Type
Full Time
Education & Training, Other

The Mind Lab are looking to appoint an academic assistant to support the National Academic Director and the National Academic Manager across all academic programmes. The ideal candidate will be someone who is currently studying (or completed) their PhD and looking to grow their knowledge in academic management, quality assurance and ethics.


The Academic assistant will support the National Academic Director (NAD) and National Academic Manager (NAM) with academic tasks relating to developing and ensuring The Mind Lab’s Quality Management System (QMS).


The ideal candidate will likely be student who is currently studying their PhD (or completed) who is looking to grow their knowledge of academic management, quality assurance and ethics.


Including but not limited to:

  • Organising and keeping up to date key academic systems, for example, TML Policies & Procedures, the TML Digital Filing System, the TML Academic Calendar

  • Academic Board and Academic Quality Working Group organisation including agendas, invites, e-meetings and minutes

  • Communication to staff regarding QMS

  • Auditing and maintaining key documents such as student handbooks, policies, programme documents

  • Administration for The Mind Lab Ethics Panel

  • Administration of Academic team inbox/ queries  

  • Maintain relevant TML and TFL Databases: Supervision Register; Academic Risk & Issues Register

  • Research regulatory and legislative information to inform work being done by the QMS team

  • Organisation of professional development for staff

  • Maintaining list of Teacher Registration status for all staff

  • Work closely with the Research Enterprise and Ethics working group to ensure research database is up to date

  • Assist with reporting to key regulatory bodies

  • Work closely with the data analyst to ensure timely internal reporting of Education Performance Indicators

  • Working with QMS team to prepare for NZQA External Evaluation and Review

  • If appropriate supervision of Masters students undertaking practice based research (for the right candidate)

  • Other appropriate duties relating to academic quality work at The Mind Lab.


Requirements of the role

To be eligible for this role applicants are expected to:

  • be organised and have good time management skills

  • have excellent attention to detail

  • be a problem solver and have an innovative approach to complex situations

  • be a collaborative team worker but able to complete tasks independently

  • be an effective communicator (written and verbal)

  • have the ability to work well under pressure

  • Must be eligible to work in NZ

  • be a good wrangler!


Values and personality

You will:

  • Embody The Mind Lab values (trustworthy, openness, integrity, collaboration) and set a service-oriented, collaborative culture within the lab through positive role-modeling

  • Engage with students/candidates actively and personally, and create an environment in which treats them respectfully

  • Be an energetic and positive self-starter

  • Have experience in operating independently and in a team environment

    Reports to: National Academic Director

The application form will include these questions:
  • Which of the following statements best describes your right to work in New Zealand?
  • How much notice are you required to give your current employer?
  • What's your expected annual base salary?
  • What's your highest level of education?

Report this job advert

Be careful- Don’t provide your bank or credit card details when applying for jobs. If you see something suspicious .

Share this role