Job Description

Job Header

File Management Support Officer

Advertiser: New Zealand PoliceMore jobs from this company

Job Information

Job Listing Date
11 Jan 2019
Location
Wellington
Work Type
Full Time
Classification
Administration & Office Support, Other

File Management Support Officer

File Management Support Officer (FMSO)

New Zealand Police

Kapiti

Permanent, Full-time

Multiple Positions Available

Remuneration range: $47,726.00 - $64,570.00

Job Requisition ID 8603

This is an exciting opportunity to be part of the newly established Kapiti Digital Centre. The collective work groups based at the Centre are working hard to achieve our service delivery aspirations, of which, the File Management Team play a key role!

File Management Centres (FMC) are an integral part of the case management structure. A FMC is centralised facility which supports a number of key elements of the case management process. File Management Support Officers provide an effective, cohesive case management system for all District files, responds to Official Information Act and Privacy Act requests within the required timeframe, manages forensics results for the District, and may provide external telephone communication services at District and attend public counters as required.

Skills - You will be able to:

  • Enter, update and report on high volume files/documents/data entry processes
  • Prioritise workflows
  • Manage time effectively to complete multiple files and meet deadlines
  • Demonstrate excellent customer service skills
  • Demonstrate good verbal and written communication skills
  • Prepare correspondence for internal and external agencies
  • Conduct appropriate enquiries in respect of files for Official information and Privacy Act

Experience - You must:

  • Demonstrate a thorough knowledge and application of computer based records, file management and Microsoft office systems
  • Demonstrate proficiency in data entry, time management and an ability to prioritise workload.
  • Demonstrate customer service skills and an ability to work in a team environment

Special Requirements

  • To apply for this role you must be a NZ citizen or permanent resident
  • All shortlisted applicants may be required to undergo a typing test, with a minimum typing speed of 35 words per minute
  • Successful applicant must satisfactory meet the Police vetting & reference check requirements

Competencies – Level 1 Individual Contributor

  • Communicate
  • Deliver
  • Partner

For more information about the above Core Competencies, visit “Our Values” on our website to view our Core Competency Framework: How We Do Things.

Additional Information:

  • Twelve positions available
  • Successful applicant must reside in the Greater Wellington Region

To view the position description for this role, please copy & paste the following link in a new browser:

https://www.police.govt.nz/sites/default/files/pd/04-2018/generic_distops_file_management_support_officer.pdf

HOW TO APPLY:

If this position sounds like you, click APPLY NOW or visit our Police website: http://www.police.govt.nz/about-us/working-police and select ‘Current vacancies’ to apply today! You will be required to submit a Curriculum Vitae (maximum 4 pages) which provides a brief account of your relevant education, skills and experience. In addition, you must complete an application form telling us why you are interested in the position and how you meet the above Core Competencies of the role, no more than 4000 characters (including spaces), approximately 600-650 words per section.

IMPORTANT: Applications submitted directly through the Government Jobs Website are no longer considered. Please visit our Police website: http://www.police.govt.nz/about-us/working-police and select ‘Current vacancies’ to apply for this position.

PLEASE NOTE:

If you are an existing Police Employee, you must apply through our internal Careers site and include your QID number in your application.

If you are an existing Contractor working for Police, you must apply through the NZ Police career site and create a profile as an external candidate. Please do not include your QID.
 

If you have questions before you apply, contact the team by emailing adele.bullot@police.govt.nz

Applications close at 5pm, Friday 25 January 2019.

 

File Management Support Officer (FMSO)

New Zealand Police

Kapiti

Permanent, Full-time

Multiple Positions Available

Remuneration range: $47,726.00 - $64,570.00

Job Requisition ID 8603

This is an exciting opportunity to be part of the newly established Kapiti Digital Centre. The collective work groups based at the Centre are working hard to achieve our service delivery aspirations, of which, the File Management Team play a key role!

File Management Centres (FMC) are an integral part of the case management structure. A FMC is centralised facility which supports a number of key elements of the case management process. File Management Support Officers provide an effective, cohesive case management system for all District files, responds to Official Information Act and Privacy Act requests within the required timeframe, manages forensics results for the District, and may provide external telephone communication services at District and attend public counters as required.

Skills - You will be able to:

  • Enter, update and report on high volume files/documents/data entry processes
  • Prioritise workflows
  • Manage time effectively to complete multiple files and meet deadlines
  • Demonstrate excellent customer service skills
  • Demonstrate good verbal and written communication skills
  • Prepare correspondence for internal and external agencies
  • Conduct appropriate enquiries in respect of files for Official information and Privacy Act

Experience - You must:

  • Demonstrate a thorough knowledge and application of computer based records, file management and Microsoft office systems
  • Demonstrate proficiency in data entry, time management and an ability to prioritise workload.
  • Demonstrate customer service skills and an ability to work in a team environment

Special Requirements

  • To apply for this role you must be a NZ citizen or permanent resident
  • All shortlisted applicants may be required to undergo a typing test, with a minimum typing speed of 35 words per minute
  • Successful applicant must satisfactory meet the Police vetting & reference check requirements

Competencies – Level 1 Individual Contributor

  • Communicate
  • Deliver
  • Partner

For more information about the above Core Competencies, visit “Our Values” on our website to view our Core Competency Framework: How We Do Things.

Additional Information:

  • Twelve positions available
  • Successful applicant must reside in the Greater Wellington Region

To view the position description for this role, please copy & paste the following link in a new browser:

https://www.police.govt.nz/sites/default/files/pd/04-2018/generic_distops_file_management_support_officer.pdf

HOW TO APPLY:

If this position sounds like you, click APPLY NOW or visit our Police website: http://www.police.govt.nz/about-us/working-police and select ‘Current vacancies’ to apply today! You will be required to submit a Curriculum Vitae (maximum 4 pages) which provides a brief account of your relevant education, skills and experience. In addition, you must complete an application form telling us why you are interested in the position and how you meet the above Core Competencies of the role, no more than 4000 characters (including spaces), approximately 600-650 words per section.

IMPORTANT: Applications submitted directly through the Government Jobs Website are no longer considered. Please visit our Police website: http://www.police.govt.nz/about-us/working-police and select ‘Current vacancies’ to apply for this position.

PLEASE NOTE:

If you are an existing Police Employee, you must apply through our internal Careers site and include your QID number in your application.

If you are an existing Contractor working for Police, you must apply through the NZ Police career site and create a profile as an external candidate. Please do not include your QID.
 

If you have questions before you apply, contact the team by emailing adele.bullot@police.govt.nz

Applications close at 5pm, Friday 25 January 2019.

 

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